Managed Employee Handbooks by YourHR.Space

Employee handbook

YourHR.space is an up-to-date and fully compliant online employee handbook offering the ultimate risk management solution, breaking down barriers between employees and employers, for a transparent, open working environment.

Why you should have one

We’ve seen first-hand what happens to companies who fail to provide their employees with legally compliant and accessible employee handbooks that set out well-communicated expectations and procedures in the workplace. With our team of HR professionals, we’ll work with you to ensure all standards, policies and other documentation remains in line with changes to employment law, case law and new policies, notifying employees as soon as these come into effect. With YourHR.space, you’ll be avoiding unclear employee-employer claims and disputes by making everyone aware of their legal and personal responsibilities at work.

Employer responsibilities

As an employer, complying with employment law and following correct procedure in the workplace is key to the smooth running of a business, helping to avoid employment tribunal claims and improve employee relations. Keeping policy documents and company information up-to-date protects both employees and employers from a breach of contract claim. With YourHR.space, you’ll be providing clarity to employees and maintaining compliance with the law while still remaining flexible to changing circumstances.

What’s included in an employee handbook?

We create bespoke employee handbooks to suit the needs and demands of your business. Your online handbook will be able to host a range of accessible functions and documents, which are continuously updated by our expert HR team. We ensure your handbook remains completely compliant with the most recent legislation so you don’t have to.

Here are some client favourites from the YourHR.space employee handbooks:

  • Holiday Entitlement

  • Discipline & Grievance

  • Sickness & Absence

  • Termination & Exit

  • Equal Opportunities

  • Policies

  • Standards

  • Maternity & Paternity Leave

  • On boarding & Recruitment

What we offer

Templates

Downloadable templates giving you everything you need to draft your own employee handbook

£150
for a 12 month subscription

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Bespoke online handbook

A fully managed cloud based employee handbook that makes your HR documentation accessible 24/7.

From £95 per month
plus initial set-up fee

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Consultancy

Services for any business with a workplace issue or problem. We will make HR easier for you.

Get in touch for more info

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Benefits of YourHR.space

Content and website tailored to your organisation

Your content updated by HR experts

Tools and information at your employees’ fingertips

Recent employee handbook updates

Is your handbook compliant?

2018 - Whats coming up

June 2018

  • Trade secrets directive implemented. Implications for contracts of employment

May 2018

  • New data protection legislation (GDRP) with implications on HR/employee records plus general policy regarding data management: Required updates/changes to YourHR.space will start from January 2018, including new policy documents, changes to contracts of employment regarding consent, introduction of online consent facility.

April 2018

  • Changes to national living/minimum wage
  • Changes to statutory rates for SMP, SSP, SLP
  • Taxation on termination payments takes effect.
  • Tax Free Childcare scheme: Full implementation of tax free childcare scheme. Current childcare voucher schemes will be closed to new applicants.
  • Changes to redundancy rates (a week's pay)
  • Changes to compensation ratesv

January 2018

  • Shared parental leave extended to grandparents expected in 2018 (date to be confirmed)
  • Pensions Auto-enrolment: On-going implementation of auto-enrolment depending on staging date to end of 2018

2017 - Updates

November 2017

  • General communication YourHR.space re social events (Christmas party)

October 2017

  • General communication YourHR.space - reminder to book any outstanding holiday (holiday year January - December)

September 2017

  • General communication YourHR.space (HR only) re users and updating non-hr documentation

2017 - Updates and communications

August 2017

  • Calculation of holiday to include voluntary overtime (following case law decision).
  • General communication to all employees regarding equal opportunities.

July 2017

  • A day's pay - confirmation of how a day's pay is calculated (following case law decision).

April 2017

  • Update to national living/minimum wage
  • Increase to family friendly allowances
  • Apprentice levy takes affect
  • SSP rises
  • Lower earnings limit rises
  • Pay Gender Gap legislation introduced (employers over 250 employees)
  • Changes in compensations rates for employment tribunals
  • Changes in redundancy rates

February 2017

  • General communication YourHR.space - reminder to book any outstanding holiday (holiday year April - March)

January 2017

  • Pensions Auto-enrolment: On-going implementation of auto-enrolment depending on staging date to 2018

2016 Updates

December 2016

  • Upper age for jury service raised from 70 to 75

November 2016

  • General communication YourHR.space re social events (Christmas party)

October 2016

  • General communication YourHR.space - reminder to book any outstanding holiday (holiday year January - December)

September 2016

  • General communication YourHR.space (HR only) re users and updating non-hr documentation

August 2016

  • New policy on e-cigarettes recommended
  • General communication to all employees regarding equal opportunities.

July 2016

  • Immigration Act 2016 - increase in penalties for employing illegal immigrants

April 2016

  • New Living Wage introduced
  • Disciplinary procedures - additions to gross misconduct (following case law decision)
  • Update to national minimum wage
  • Increase to family friendly allowances
  • SSP rises
  • Lower earnings limit rises
  • Changes in compensations rates for employment tribunals
  • Changes in redundancy rates

February 2016

  • Commission to be included when calculating holiday pay – (following case law decision)
  • General communication YourHR.space - reminder to book any outstanding holiday (holiday year April - March)

January 2016

  • Pensions Auto-enrolment: On-going implementation of auto-enrolment depending on staging date to 2018
  • Zero Hours employees – right not to be unfairly dismissed or to suffer detriment as a result of failing to comply with exclusivity clauses.

2015 Updates

October 2015

  • Modern slavery statements – from 1st October employers with an annual turnover of £36 million per year or more will have to publish a modern slavery statement each year.
  • Update to national minimum wage

September 2015

  • Travelling time is working time – Following case law decision, certain commuting constitutes “working time”.

June 2015

  • Updating site – re new rules governing the recording of motoring offences on drivers’ licences electronically

May 2015

  • Zero Hours Contracts – new regulations prohibiting exclusivity clauses

April 2015

  • Shared Parental Leave – introduced enabling eligible employees to share maternity or adoption leave.
  • Changes to Adoption Leave – became a ‘day one’ right, so employee will no longer need to have 26 weeks’ continuous employment to be eligible. Also Statutory Adoption Pay to be brought in line with maternity pay.
  • Changes to Parental Leave - leave can now be taken at any time before a child’s 18th birthday.
  • Fit for Work - the government launches its new health and work assessment and advisory service. The service will offer free occupational health assistance for employees, employers and GPs either online or via the telephone.
  • SSP rises
  • Lower earnings limit rises
  • Changes in compensations rates for employment tribunals
  • Changes in redundancy rates

March 2015

  • Changes to disciplinary & grievance procedures – following revised ACAS Code on Disciplinary and Grievance Procedures regarding making a request to be accompanied at disciplinary & grievance hearings.
  • Changes to Travel and Alcohol & Drugs Policy – following change in legislation to made it illegal to drive when over certain limits for certain drugs.
  • Make sure your employee handbook is always up to date with YourHR.space

  • Book a demo
What does a managed service mean?
A managed service means that we manage and maintain the HR site on your behalf. This includes everything from hosting the site to updating the HR content (e.g. when there are changes in legislation), to recommending (and drafting) new HR policies which may be needed as a result of changes in legislation, case law or social trends. We also manage the communication by sending out emails and announcements to employees so that they are kept informed of any changes. Your site is always compliant and up to date, with minimum input from you.
Will the software be branded?
Yes. YourHR.space will have your logo and colour scheme. The site and its content is bespoke to your company.
How will you update us about legislation changes?
When there is a change in legislation we will inform those who look after HR in your organisation first (and in advance of any changes). We will then update YourHR.space on the day of the change and send out a communication to all employees. There is also a section on the site that summarises recent changes for employees. Some updates are only relevant for those who look after HR and in this event our communication is to HR users only.
I’ve already got a handbook ...why do I also need an online one?
The problem with a written handbook is that it gets out of date very quickly as employment law changes. If you update your written handbook regularly then you have to send out updates to employees or re-issue the handbook. This can be costly and time consuming. It also means there is a delay between legislation changing and up-to-date information being communicated. You can also find you have several 'versions' which can cause confusion. YourHR.space takes away these problems. We update it and communicate changes in a timely fashion and the latest version is always on the YourHR.space. There is also an easy to follow navigation and a search function that makes finding what you want really easy.
How do I control who sees what content on the site?
There are different access levels to YourHR.space: Employee, Manager and HR. You decide who has access to which areas. You can change this whenever you want.
What do I do about new starters and leavers
You can manage the users you have on YourHR.space. When you have a new starter you can add them to the site and when you have a leaver you can archive them (remove them). There is also a new starter checklists and a template induction booklet to help make on-boarding and induction even easier and more effective. For leavers, there is a check list and an on-line exit interview form you can ask people to complete.
Can I add my own content?
Additional content can be added. For example you may want to put your Health and Safety policy and risk assessments on the site. Your Account Manager will add any content for you. They will also recommend how best to display the content e.g. you could add a .pdf document that can be opened by employees or your Account Manager can set up new pages with images and links. While we can load additional, non HR, documents, you will remain responsible for this content.
We have an in-house HR person who looks after our documents, so why do I need YourHR.space
Keeping up to date, drafting and updating documents and communicating this is a very time consuming job. It also requires some specific experience and knowledge of employment law. The time YourHR.space would save your HR person would allow them to spend more time on other areas of HR.
Adventure Island
Devonports
Red 7
Fluid
ECC
Hair & Son
Maldon Salt
Adventure Island
Devonports
Red 7
Fluid
ECC
Hair & Son
Maldon Salt

What our customers say

It makes day to day HR essentials easy to manage and makes us look very professional.  I would not be without it.
Natalie Moore, Managing Director, Fluid Business Coaching
I don't have to worry as I know the site will be updated and emails sent through to staff.  I have and would recommend YourHR.space to clients without hesitation.
Ian Hornsey, Managing Director, Devonports Accountants
It's clear and easy to use.  It takes all the worry out of keeping up to date.  It saves time and the staff love it.
Denise Rossiter, CEO, Essex Chambers of Commerce
We at Red7Marine cannot recommend Practical HR highly enough. We have moved to their modern web based handbook, it's so slick.
Jo Richardson, Finance Director, Red 7 Marine
....sets expectations and standards for our staff; which means we have fewer HR issues. It also gives us the reassurance that all our procedures and policies are compliant with the latest HR legislation.
Maxine Bean, Finance Director, Adventure Island
Our HR website acts as a reference point and communication channel for our employees and is managed and kept up-to-date by the team at Practical HR.
Nick Verdin, Partner & Head of Property Management, Hair & Son
Knowing we are always up-to-date and that everyone is kept informed of changes has given us a lot more confidence and has had a positive impact on the business.  I have recommended the HR websites to a number of business associates as I know it will save them time and make HR easier for them.
Steve Osborne, Managing Director, Malton Salt Company Ltd

Think our HR managed website could be right for you?

Book a demo