Over the past few months we have been busy implementing some updates on YourHR.space to enhance the functionality.
Here is a summary. If you have any questions, please do not hesitate to give us a call on 01702 789078.
You may have noticed that we have redesigned the ‘Your Account’ area to make it easier to you.
We’ve split it into different sections:
We have added:
You can now have 2 pages that you can amend yourself. You might want to use these for internal vacancies or for general communications (details of any Christmas events springs to mind!).
All you need to do is contact us and tell us what you want them to be called and where you want them on the navigation menu, and we’ll set them up for you. You can then amend them as you wish.
There is new announcements functionality that allows you to send announcements to all users or just selected users. When you send to all, you can choose to have the announcement appear on the main dashboard for a period of time.
Announcements can be scheduled to be sent on a specific date or set reoccurring announcements on a monthly, quarterly, biannually and yearly basis. You can also create announcement templates to save time in the future.
Go to Your Account and Announcements and follow the screen! Any announcement will send an email to users overnight.
You can now easily print any page by selecting the print icon at the top left-hand side of the page.
If there are important documents, or commonly used documents, that you want to be easily accessible and available to download, they can be made available at the bottom of the navigation. This may be useful for things like expense forms, specific industry regulations, health and safety policy, driver’s handbook etc.
Just send us the documents and we’ll upload them for you.
Because the content on YourHR.space can grow, we have made the different areas of the navigation menu collapsible, so it is easier to view the content you want to see.
Automating the issuing of contracts of employment
Following changes at the beginning of April 2020, employees (and workers) have the right to receive written terms on day-one (or before). We know that some clients struggle with this, so we can now automate the process for you.
Once set up you will be able to allocate a contract type to the employee and the contract will automatically be produced (literally at the click of a button). The employee will be able to sign it online and a copy will be saved to their personal area of the database. There will be a default position of you do not allocate a specific contract to ensure that the written terms are provided to meet compliance requirements.
This functionality is only available if you have the YourHR.space database module and Practical HR contracts.
We have made a number of changes to the database module, as follows:
We now have additional payroll functionality that can be added to current access levels or given to an external payroll provider.
This functionality includes:
Improved password security
When a password is changed either by the user themselves or an HR user, the user will be informed via email. Users will also be ‘forced’ to change their password when they first log onto the site.
We are currently finalising a new ‘Wellbeing’ area for the site. This will include a Wellbeing Policy, guidance and signposting for areas such as mental, physical and financial wellbeing; and services where employees may be able to save money.
We will be sending this out for you to approve before we upload it to your site, in case there are any areas you do not wish us to include.
Working with Colleagues – Equal Opportunities
We have also made a short video entitled ‘Working with Colleagues’ that we can add to your site in order to provide some basic training for employees in the area of equal opportunities. We will be sending you a link to this and asking you to watch the video before uploading it to your site.
You will be able to ask employees to watch this as part of their induction and then at regular intervals during their employment (we will also be adding two further videos on GDPR for HR and Whistleblowers in the near future).
2020 and beyond
We have many further changes planned for 2020. These will include:
Our aim is to continually develop YourHR.space so that it not only gives you that solid HR foundation and peace of mind that you are always up to date, but directly helps you meet legal requirements (e.g. like the new functionality on contacts).
We do therefore prioritise updates, making sure that legal requirements are supported first and foremost.
If you have any questions about any of the above, please do not hesitate to give us a buzz or drop us an email
Drafting of all your HR documents, policies and procedures, codes of conduct and standards, and employee handbook.
Building of your branded YourHR.space site, configuration, logins for existing employees and the launch of the site.